Grow with us

Administrative Assistant

Full time Adelaide

• Rapidly growing 120+ person Australian owned, multiple roles
• Linux, Multiple Distributed Networks, Defence
• Attractive salary package, flexible working hours

About the Role

The Office Assistant role provides administrative support across the organisation, helping corporate, project, technical and marketing functions to run smoothly.

We are seeking a diligent, vibrant, and dependable person with excellent communication skills and a can-do attitude. The successful candidate will be self-motivated, pro-active, and enthusiastic with excellent organisation skills. They will be comfortable working autonomously and as part of a team, and enjoy interacting with people, capable of engaging effectively and empathetically with all staff and visitors.

As we are an Australian defence-focused company, you must be an Australian citizen to be considered for this role.

Essential Knowledge and Skills:

• 12 months+ administration experience in a similar role.
• Processing and organising general correspondence in an accurate and timely manner.
• Administration of service documentation, filing and distribution to appropriate teams.
• Coordination of appointments and meetings, including catering arrangements.
• Receiving and actioning incoming calls and welcoming visitors in a professional manner.
• Managing and triaging client and staff inquiries.
• Multi-tasking and ability to meet deadlines in a fast-paced environment.
• Ordering and correspondence/parcel delivery handling.
• Excellent English oral and written communications.
• Maintaining the office - stationery and supermarket orders, organising post, cleaning the coffee machine etc.
• Supplementary support to the broader organisation's administrative needs.
• Contributing to the continual improvement of organisational methods, processes, procedures, and standards.
• Participating in reviews of own work and collaborate in reviews of work with others.
• MS Word, Outlook and Excel skills.
• Resillient mindset.

To be considered, candidates will have:

• Excellent verbal and written communication skills.

Security Clearance

Applicants are required to be Australian Citizens and be eligible to hold and maintain an Australian Defence Security Clearance. Eligibility requirements can be found at www.defence.gov.au/security/clearances.

Further benefits include:

• A workplace that believes in innovation, quality, and a work-life balance.
• A flexible, inclusive, and friendly work environment.
• Competitive remuneration.
• Salary packaging options.
• Paid Parental Leave.
• Generous Study Loan Scheme.
• Career and skills progression through training and development to team members.
• Access to cutting-edge technology, research, and agile project management practices.
• Mentoring and support from our experienced team members.

Employer questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What's your expected annual base salary?
• Do you hold Australian Security Clearance?
• How many years' experience do you have as a General Administration Officer?